Data Loss Prevention Solution

A subject can mount and write to removable media.

A subject can write to a Network Attached Storage (NAS) device outside of the organisations control.

A subject has the ability to print documents and other files.

A subject interacts with a public Artificial Intelligence (AI) chatbot (such as ChatGPT and xAI Grok), leading to the intentional or unintentional sharing of sensitive information.

Data loss refers to the unauthorized, unintentional, or malicious disclosure, exposure, alteration, or destruction of sensitive organizational data caused by the actions of an insider. It encompasses incidents in which critical information—such as intellectual property, regulated personal data, or operationally sensitive content—is compromised due to insider behavior. This behavior may arise from deliberate exfiltration, negligent data handling, policy circumvention, or misuse of access privileges. Data loss can occur through manual actions (e.g., unauthorized file transfers or improper document handling) or through technical vectors (e.g., insecure APIs, misconfigured cloud services, or shadow IT systems).

A subject can mount and write to a USB mass storage device.

A subject can mount and write to disc media including, CD-R, DVD and Blu-ray discs.

A subject has the ability to print documents and other files with a printer outside of the organisation’s control.

A subject exfiltrates data using an organization-owned device (such as a laptop) by copying the data from the device to a personal Network Attached Storage (NAS) device, which is attached to a network outside of the control of the organization, such as a home network. Later, using a personal device, the subject accesses the NAS to retrieve the exfiltrated data.

A subject exfiltrates data outside of the organization's control using the built-in file transfer capabilities of software such as Teamviewer.

A subject intentionally submits sensitive information when interacting with a public Artificial Intelligence (AI) chatbot (such as ChatGPT and xAI Grok). They will access the conversation at a later date to retrieve information on a different system.

A subject recklessly interacts with a public Artificial Intelligence (AI) chatbot (such as ChatGPT and xAI Grok), leading to the inadvertent sharing of sensitive information. The submission of sensitive information to public AI platforms risks exposure due to potential inadequate data handling or security practices. Although some platforms are designed not to retain specific personal data, the reckless disclosure could expose the information to unauthorized access and potential misuse, violating data privacy regulations and leading to a loss of competitive advantage through the exposure of proprietary information.

A subject misappropriates, discloses, or exploits proprietary information, trade secrets, creative works, or internally developed knowledge obtained through their role within the organization. This form of data loss typically involves the unauthorized transfer or use of intellectual assets—such as source code, engineering designs, research data, algorithms, product roadmaps, marketing strategies, or proprietary business processes—without the organization's consent.

Intellectual property theft can occur during employment or around the time of offboarding, and may involve methods such as unauthorized file transfers, use of personal storage devices, cloud synchronization, or improper sharing with third parties. The consequences can include competitive disadvantage, breach of contractual obligations, and significant legal and reputational harm.

PII (Personally Identifiable Information) leakage refers to the unauthorized disclosure, exposure, or mishandling of information that can be used to identify an individual, such as names, addresses, phone numbers, national identification numbers, financial data, or biometric records. In the context of insider threat, PII leakage may occur through negligence, misconfiguration, policy violations, or malicious intent.

Insiders may leak PII by sending unencrypted spreadsheets via email, exporting user records from customer databases, misusing access to HR systems, or storing sensitive personal data in unsecured locations (e.g., shared drives or cloud storage without proper access controls). In some cases, PII may be leaked unintentionally through logs, collaboration platforms, or default settings that fail to mask sensitive fields.

The consequences of PII leakage can be severe—impacting individuals through identity theft or financial fraud, and exposing organizations to legal penalties, reputational harm, and regulatory sanctions under frameworks such as GDPR, CCPA, or HIPAA.

Examples of Infringement:

• An employee downloads and shares a list of customer contact details without authorization.
• PII is inadvertently exposed in error logs or email footers shared externally.
• HR data containing employee National Insurance or Social Security numbers is copied to a personal cloud storage account.

PHI Leakage refers to the unauthorized, accidental, or malicious exposure, disclosure, or loss of Protected Health Information (PHI) by a healthcare provider, health plan, healthcare clearinghouse (collectively, "covered entities"), or their business associates. Under the Health Insurance Portability and Accountability Act (HIPAA) in the United States, PHI is defined as any information that pertains to an individual’s physical or mental health, healthcare services, or payment for those services that can be used to identify the individual. This includes medical records, treatment history, diagnosis, test results, and payment details.

HIPAA imposes strict regulations on how PHI must be handled, stored, and transmitted to ensure that individuals' health information remains confidential and secure. The Privacy Rule within HIPAA outlines standards for the protection of PHI, while the Security Rule mandates safeguards for electronic PHI (ePHI), including access controls, encryption, and audit controls. Any unauthorized access, improper sharing, or accidental exposure of PHI constitutes a breach under HIPAA, which can result in significant civil and criminal penalties, depending on the severity and nature of the violation.

In addition to HIPAA, other countries have established similar protections for PHI. For example, the General Data Protection Regulation (GDPR) in the European Union protects personal health data as part of its broader data protection laws. Similarly, Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) governs the collection, use, and disclosure of personal health information by private-sector organizations. Australia also has regulations under the Privacy Act 1988 and the Health Records Act 2001, which enforce stringent rules for the handling of health-related personal data.

This infringement occurs when an insider—whether maliciously or through negligence—exposes PHI in violation of privacy laws, organizational policies, or security protocols. Such breaches can involve unauthorized access to health records, improper sharing of medical information, or accidental exposure of sensitive health data. These breaches may result in severe legal, financial, and reputational consequences for the healthcare organization, including penalties, lawsuits, and loss of trust.

Examples of Infringement:

• A healthcare worker intentionally accesses a patient's medical records without authorization for personal reasons, such as to obtain information on a celebrity or acquaintance.
• An employee negligently sends patient health data to the wrong recipient via email, exposing sensitive health information.
• An insider bypasses security controls to access and exfiltrate medical records for malicious use, such as identity theft or selling PHI on the dark web.

Export violations occur when a subject engages in the unauthorized transfer of controlled goods, software, technology, or technical data to foreign persons or destinations, in breach of applicable export control laws and regulations. These laws are designed to protect national security, economic interests, and international agreements by restricting the dissemination of sensitive materials and know-how.

Such violations often involve the failure to obtain the necessary export licenses, misclassification of export-controlled items, or the improper handling of technical data subject to regulatory oversight. The relevant legal frameworks may include the International Traffic in Arms Regulations (ITAR), Export Administration Regulations (EAR), and similar export control regimes in other jurisdictions.

Insiders may contribute to export violations by sending restricted files abroad, sharing controlled technical specifications with foreign nationals (even within the same organization), or circumventing export controls through the use of unauthorized communication channels or cloud services. These actions are considered violations regardless of the recipient’s sanction status and may occur entirely within legal jurisdictions if export-controlled information is shared with unauthorized individuals.

Export violations are distinct from sanction violations in that they pertain specifically to the nature of the goods, data, or services exported, and the mechanism of transfer, rather than the status of the recipient.

Failure to comply with export control laws can result in civil and criminal penalties, loss of export privileges, and reputational damage to the organization.

Sanction violations involve the direct or indirect engagement in transactions with individuals, entities, or jurisdictions that are subject to government-imposed sanctions. These restrictions are typically enforced by regulatory bodies such as the U.S. Department of the Treasury’s Office of Foreign Assets Control (OFAC), the United Nations, the European Union, and equivalent authorities in other jurisdictions.

Unlike export violations, which focus on the control of goods and technical data, sanction violations concern the status of the receiving party. A breach occurs when a subject facilitates, authorizes, or executes transactions that provide economic or material support to a sanctioned target—this includes sending payments, delivering services, providing access to infrastructure, or sharing non-controlled information with a restricted party.

Insiders may contribute to sanction violations by bypassing compliance checks, falsifying documentation, failing to screen third-party recipients, or deliberately concealing the sanctioned status of a partner or entity. Such conduct can occur knowingly or as a result of negligence, but in either case, it exposes the organization to serious legal and financial consequences.

Regulatory enforcement for sanctions breaches may result in significant penalties, asset freezes, criminal prosecution, and reputational damage. Organizations are required to maintain robust compliance programs to monitor and prevent insider-driven violations of international sanctions regimes.

Anti-trust or anti-competition violations occur when a subject engages in practices that unfairly restrict or distort market competition, violating laws designed to protect free market competition. These violations can involve a range of prohibited actions, such as price-fixing, market division, bid-rigging, or the abuse of dominant market position. Such behavior typically aims to reduce competition, manipulate pricing, or create unfair advantages for certain businesses or individuals.

Anti-competition violations may involve insiders leveraging their position to engage in anti-competitive practices, often for personal or corporate gain. These violations can result in significant legal and financial penalties, including fines and sanctions, as well as severe reputational damage to the organization involved.

Examples of Anti-Trust or Anti-Competition Violations:

• A subject shares sensitive pricing or bidding information between competing companies, enabling coordinated pricing or market manipulation.
• An insider with knowledge of a merger or acquisition shares details with competitors, leading to coordinated actions that suppress competition.
• An employee uses confidential market data to form agreements with competitors on market control, stifling competition and violating anti-trust laws.

Regulatory Framework:

Anti-trust or anti-competition laws are enforced globally by various regulatory bodies. In the United States, the Federal Trade Commission (FTC) and the Department of Justice (DOJ) regulate anti-competitive behavior under the Sherman Act, the Clayton Act, and the Federal Trade Commission Act. In the European Union, the European Commission enforces anti-trust laws under the Treaty on the Functioning of the European Union (TFEU) and the Competition Act.